Crawley, Horsham and District Table Tennis League

April 2011 Minutes

Minutes of Committee Meeting 19/04/11
Held at Holy Trinity

Present: Geoff Brown, Alison East, George Gray, Brian Stevens, Dave Edwards, Marie Campbell, Steve Pound, Joe Comper, Derek Flanagan, Juliette Chase

1.
Venues for next season
The committee decided that the Premier Division would play its League matches at the K2 leisure Centre, and that the K1 and K2 divisions will play their League matches at Holy Trinity.

2.
Rule Changes
Insert:

Each team entered in the League Competitions shall consist of three or more players and shall be designated by the Club A, B, C etc in descending order of team strength.

In exceptional circumstances a player may apply to transfer to a lower team than the one originally registered in. Permission must be obtained from the Management committee, and if granted the player will not then be eligible to play up.

A player may transfer to another club during the playing season, with the consent of both Clubs, and the approval of the management committee. Such player may not play for the new club until notified that the transfer has been approved.

A player or team may play in both traditional and central formats, providing the divisions they play in are of equal strength.

Matches may be played with only 2 players in each team.

Update:
Rule 10 “Web Site / Rules and Regulations / Constitution / Matches” add No cancellations are allowed in Premier or K1 or K2.

Rule 2 “Web Site / Rules and Regulations / Closed Championship Rules / amend “50%” of possible matches, to 5 matches by the closing date of the Closed Championships. Delete the last sentence beginning “Previously registered players”

Rule 11 “Web Site / Rules and Regulations / General Meetings” add The Agenda at each Annual General Meeting shall be:
1. Apologies for absence
2. Approval of the minutes of the previous Annual General Meeting
3. Report by the Chairperson
4. Report and Presentation of Accounts by the Treasurer
5. Election Of Officers of the Club and Members of the Committee
6. Amendment to rules & constitution
7. A.O.B – Requests must be made in writing to the Chairperson at least 7 days before the date of the AGM. They will be published in the AGM agenda and distributed to attending members prior to commencement of the meeting. After this date any other items considered AOB topics shall be accepted at the discretion of the Chairperson.
8. A quorum will be seven or more members
9. Minutes shall be taken at all General Meetings of the League

AGM Date & Preparation:
The AGM will be held in June. Marie Campbell to see if the Holbrook Club is available to hold the meeting and will advise the Committee on available dates.

Prepare AGM agenda, Alison
Distribute rule changes to secretaries Alison
AGM voting distribution will be allocated on a vote’s per club basis.

Web Site Updates
George, briefly presented a proposed up date that will enable registration information to be available on the Web Site, committee asked George and Brian to take this forward.

Finance Update
George presented the un examined Balance Sheet. Dave Edwards asked that refunds be made for the cancelled Badminton courts at K2 as agreed at a previous meeting. George will work out the amounts and inform the committee.

AOB
Geoff Brown suggested that we check the Data Protection requirements, for our systems, George to do this.

Steve asked if the CHDTTL tables and barriers, currently stored at K2 could be used for development projects and tournaments that are scheduled for the Triangle. Transfer date at present is scheduled for the 01/06/11, with a return date of W/B 26/09/11. This was agreed subject to appropriate transport insurance and a hire fee being agreed. The CHDTTL would be able to advertise itself at these events.

It was agreed that the Trophies would be issued at the AGM. Alison and Juliette to liase re the correct inscriptions, two new trophies will be ordered for the K1 & K2 winners.

Marie, discussed a re structuring proposal for the H & A division’s. The meeting agreed that there was not enough time to discuss this correctly and agreed to meet again, ASAP, to fully discuss this.

Joe Comper updated the meeting re his on going Breakfast training sessions at Gossops Green. Joe and Derek Flanagan have been running these with great success and the committee registered its thanks and appreciation of their efforts. Joe wants to expand this project to include other Schools, the committee agreed and the funding will be made available. Although not asked for the committee agreed to contribute to petrol costs for Derek.

Joe offered to do a write up for the H & A leagues next season. Joe and Brian Stevens to liase re Brian sending the result cards to Joe.

The committee decided to rename the K1 and K2 divisions to C1 and C2 respectively

Juliette asked if Mondays could be avoided for future meetings.